Thesis Submission Forms
The master student submits a softcopy and a hardcopy of the thesis to the Coordinator of Master Studies Office to be subjected to plagiarism detection and format evaluation.
Coordinator of Master Studies Office
Chief of Post Graduate Studies
The Coordinator of Master Degree Studies Office evaluates the format of the thesis according to the criteria stated in the “Thesis Format Evaluation Checklist”. Then he/she sends the student and the supervisor the output of the evaluation.
The student modifies the thesis format according to the evaluation output. The Coordinator of Master Degree Studies evaluates the format of the modified thesis again. If all the format criteria are met, he/she confirms that the thesis format is of a satisfactory level.
The student delivers a CD/DVD with an electronic copy of the modified thesis in MS Word version to the Coordinator of Master Degree Studies Office.
The Coordinator of Master Studies Office checks whether the following criteria are met or not and checks the text of the thesis for plagiarism.
Note*: the article should be published (or approved to be published) in a journal that is approved by the Ministry of Higher Education and Scientific Research. Which means that the articles published in journals listed in predatory or hijacked journals are not acceptable (Always check out the journal inside these links:
List of Predatory Publishers https://predatoryjournals.com/publishers/
List of Predatory Journals https://predatoryjournals.com/journals/
List of Hijacked Journals https://predatoryjournals.com/hijacked/)
If all the above criteria are met, the Coordinator fills and issues the “Form of Thesis Readiness for Examination”signed by the Chief of Post Graduate Studies. By this, it is confirmed that the thesis is ready to be submitted for examination. The form is sent to the Thesis Supervisor.
The Thesis Supervisor fills and submits the “Form of Thesis Submission for Examination”to the Head of Department. In this form, the Supervisor asks the Head of Department to form a Defense (VIVA) Committee and to determine the Date, Time, and Venue of the Thesis Examination Session. The Supervisor shall also nominate (3 to 6) academicians for the Committee membership. The supervisor will informally contact the nominated members to confirm that they are willing and able to complete the examination in the expected timeframe of one month.
The eligibility criteria for the membership are:
Scientific Committee of the Master Program
+ the Head of Department
The Scientific Committee of the Master Program and the Head of Department hold a meeting to recommend members of the Defense (VIVA) Committee and to determine the date, time, and venue of the examination session. The Head of Department will approach the recommended members who will, if satisfied, endorse this recommendation. Then the Head of Department will send minutes of the meeting to the Vice-President for Academic Affairs for his approval. The Vice-President forwards the minutes to the University President. If the President approves the list of recommended members, the Dean of the relevant faculty will issue an “>Order for Master Degree Defense (VIVA) Committee Establishment” featuring his signature.
The Defense (VIVA) Committee is composed of:
Please note the followings:
– If the Thesis Supervisor is a TIU staff, then the Internal Faculty should be a staff in the partner university of the relevant academic program and vice versa (for example, for the Dentistry Master Program, if the thesis supervisor is a TIU Staff, then the Internal Faculty should be from Hawler Medical University).
– The External Assessors can be staff from any university other than TIU and the partner university of the relevant academic program.
– The Chair of the Committee is the member with the highest academic title. If two members have the same academic title, then the one with larger number of teaching experience years will be chosen.
The student submits 5 spiral binded copies of the thesis to the Head of Department.
|6||Head of Department||The Head of Department confidentially sends a copy of the “Order for Master Degree Defense (VIVA) Committee Establishment”to each member in the Defense Committee attached with a spiral binded copy of the thesis and a copy of the “Recommendation Report by Defense (VIVA) Committee Member for MSc./MA Degree”.|
|7||Each member in the Defense (VIVA) Committee||
Each member in the Defense (VIVA) Committee reviews and checks the thesis in the expected timeframe of one month.
|8||Defense (VIVA) Committee + Master student||
The thesis Defense (VIVA) session proceeds as follows:
o Degree approved without correction as it is.
o Degree approved subject to minor corrections within one month.
o Degree approved subject to more substantial, or less straightforward corrections within a period of three months. No re-examination is required.
o The student is allowed to revise and resubmit the thesis/dissertation for examination within a period of six months.
o The student is not approved nor allowed to revise the thesis for any examination- outright failure.
Note: the Degree is approved when the sum of the Academic Level Evaluation and the Defense Evaluation is greater or equals to 70 points (where each of the evaluations is scored out of 50 points).
Note:Only master candidates and TIU/partners staff can present during the student’s presentation and the decision announcement sessions while can’t present during the discussion sessions.
|9||Defense (VIVA) Committee||The Defense (VIVA) Committee assigns one of the members to trace the corrections in the thesis (the Tracer).|
The student modifies the thesis according to the corrections suggested by the Defense (VIVA) Committee. Then he/she submits the final modified version to the Tracer for his/her approval.
|11||The Examination Committee member assigned for tracing the corrections||
The Tracer checks the modified version of the thesis and traces the corrections. If the amendments meet the corrections suggested by the Defense (VIVA) Committee Members, then he/she sends “Thesis Corrections Approval”to the Scientific Committee of the Master Program through the Head of Department.
Note: if the corrections were not done within 40 days, the Tracer has the right to write a memo to the Head of Department to terminate the student.
|12||Head of Department||The Head of Department in coordination with the Chief of Post Graduate Committee sends the Thesis corrections approval to the Dean of the Faculty to start MSc./MA Degree award process.|